Sales and Procurement Administrator

Overall purpose of the role

OryxAlign's success is delivered by the effective execution of the role's assigned responsibilties and contributions to corporate objectives.  This involves collaborating with team members, stakeholders, and clients to deliver high-quality results, fostering a positive work environment, and continuously seeking opportunities for improvement. This role is expected to uphold the company's values, demonstrate professionalism, and support the achievement of OryxAlign’s goals.

Key responsibilities

Our Sales and Procurement Administrator will be responsible for:

• Managing the sales and purchase order process: Tracking deliveries, updating systems, and liaising with internal and external contacts.
• Review and clarify purchasing requirements: Ensure value for money through effective sourcing of goods and services. Be aware of risk analysis and understand the importance of purchasing decisions.
• Establish and maintain relationships: Work effectively with internal departments, management, and vendors. Promote a collaborative team environment and build supportive relationships.
• Support the Sales team: Assist with the preparation of quotes and proposals for existing and potential clients, and manage incoming sales enquiries promptly. Provide regular updates and feedback to team members.
• Assist with subscription renewals: Quote and manage upcoming renewals, prepare subscription contracts, and ensure timely completion. Consider
• Maintain CRM and reporting: Keep the CRM application updated, produce accurate weekly sales performance and pipeline reports, and coordinate client meetings for the sales team.
• To complete relevant H&S training and follow appropriate H&S guidance in relation to the role.
• Assist the Service Desk with licence management requests 

What we need from our Sales and Procurement Administrator

As our Sales and procurement administrators. You must ensure an efficient sales and purchase order processing for OryxAlign and clients. They contribute to the development and implementation of enterprise-wide procurement systems, document procedures, and maintain vendor relationships. The role requires a long-term planning approach to daily tasks to support company’s goals.

Experience and expertise

• Relevant experience in procurement or similar role is highly valuable
• Strong interpersonal skills and emotional intelligence, including the ability to builds trusted relationships across OryxAlign and externally.
• Experience within a procurement or purchasing function
• Experience within the information technology sector and comfort with various technologies
• Relationship management skills with good communication and interpersonal skills
• Understanding of cybersecurity practices and risk management strategies
• Knowledge of ITIL, ISO 27001, and ISO 9001 frameworks
• Competence in using contract management systems and managing supplier relationships.
• A degree in business, supply chain management, procurement or a related field is desirable.

• Relevant Procurement qualification such as CIPS (Chartered Institute of Procurement & Supply

What you will get from OryxAlign

Along with competitive salary and training and development.  You will receive annual leave entitlement of 15 days plus one volunteer day, medical aid allowance, retirement allowance - 4% employer contribution.

Other benefits include:

• Social events throughout the year
• Technology Loans
• Wellbeing initiatives
• Long service leave
• Reward and recognition awards
• Lunches on All-In Office Days

Equal opportunities